| 1. |
Question: |
How can I determine how my department is performing against budget?
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Answer: |
There is a standard on-line form in the Banner accounting system which will answer this question for you, called the
"Organization Budget Status Form". This form will show your department's actual fiscal year-to-date revenue and expenses, side-by-side with your department's budget for revenue and expenses for the entire fiscal year.
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| 2. |
Question: |
If I need more than summary information about specific revenue or expense line items for my department, how do I go about getting it?
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Answer: |
There is a standard on-line form in the Banner
Accounting System which will answer this question for you, called the
"Detail Transaction Activity Form". This form will allow you to see all of the individual components of a revenue or expense line item, such as all of the disbursements and journal entries that were charged against your "Office Supplies" budget in the current fiscal year.
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| 3. |
Question: |
What should I do if I do not recognize an item that is charged against my department's budget?
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Answer: |
You should contact the Controller's
Office, and we will assist you in researching any transactions that you do not recognize. The best way to do this is to submit our
"Inquiry and Correction Form", which is available on-line.
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| 4. |
Question: |
What should I do if I need to transfer revenue or expense to another department within the University?
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Answer: |
You should contact the Controller's
Office, and we will assist you in completing the transfer. The best way to do this is to submit our
"Journal Entries Form", which is available on-line.
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| 5. |
Question: |
What kind of on-line help is available with regards to the Banner
Accounting System?
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Answer: |
There are several different "quick
reference" guides available on-line. These guides will help you understand how to monitor your department's performance against budget, check on the status of a project budget, locate detail for individual transactions, track expenditures through the entire procurement process, and print standard accounting system reports.
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| 6. |
Question: |
What charges should I expect to see in my monthly billing from Telecommunications?
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Answer: |
Your monthly bill from Telecommunications will reflect the following charges:
1) the remote access fee for the month
2) charges for a technician's service or for wiring
3) the most recently billed charges from any outside service providers (e.g., cellular charges, long distance charges, and charges for "800" service)
Please note that because of the cut-off dates for billing, charges from the last few days of the prior month will appear on your current month's bill, and charges from the last few days of the current month will appear on your bill for the next month. This occurs with regards to charges for technicians' services and wiring, as well as charges from outside service providers.
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| 7. |
Question: |
Why am I prevented from charging expenses against the Salary and
Wage accounts (expense codes 7211 through 7269) in the Banner
accounting system?
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Answer: |
The Salary and Wage accounts (expense codes 7211 through 7269) are
only to be used for payments processed through the payroll system. The accounts in this range which have the word "Temporary" in them are only to be used for temporary employees who are paid through the University payroll system, not for individuals who are employees of an outside temporary agency. Expenses related to temporary employees who are employees of an outside agency should be charged to expense code 7415. If you have any questions about the appropriate way to pay for the services of someone who is not a University employee, please contact
The Controller's Office before you proceed.
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